This policy outlines the procedures to follow in the event of a Salesforce outage. It provides a preconfigured option for situations where you are unable to log in to Salesforce to manage calls or modify call routing.
There are two parts to this: first, a new policy regarding the routing of your calls during an outage, and second, modifications to your existing policy (or policies) to verify an outage.
Please note: this policy will not fire for any network or Natterbox issue just for a Salesforce outage.
New Policy
This new policy may be integrated into the existing policy rather than establishing a separate one. The rationale for maintaining it as a distinct policy could be to facilitate a standardized outage process applicable to multiple policies and/or to manage the disaster recovery policy independently from your inbound call policy.
Furthermore, this policy is customizable and can be modified to align with your business requirements. However, we advise against utilizing Salesforce date (whether through the query, update, or create apps). During a Salesforce outage, such actions will not be possible.
Create a new policy (Call Policy) and name it ‘Disaster Recovery’.
Add a new action container from the ‘from policy’ container
Add an email app (within the same container).
Add the email of a manager
Configure the appropriate subject and body messages
Add a speak app (within the same container).
Enter a message like this “We are currently experiencing an outage. Please call back at a later date. If this is an emergency, please stay on the line.”
Add a connect a call app (within the same container).
Add the mobile for where the emergency outage calls will go
Extend the ring time to 60 seconds (if desired)
Ensure ‘Call is connected’ is the only option checked under ‘Trigger When’
If you want to add multiple numbers to call during an outage, add more ‘connect a call’ app
Add another speak app (within the same container).
Add a message like: Sorry the emergency line is currently busy. Please call back later.
Changes to Existing Policy
Add a new action container to the beginning of your policy
Name the container ‘Disaster Recovery’
Add a query object app:
Name this item: Query Organization
Result Set: Organization
Trigger When: Records found AND Records not found
Record Type: Organization
Selected Fields: Organization ID
Copy this app and past it twice in the same container
Connect the 3 apps to the normal policy route
From the bottom of the container, add a new ‘To Policy’ app.
Select ‘Call Policy’ and choose the name of the new policy you created above.
Save your policy.